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Writing Applications


Steps in writing application letters

  1. 1

Begin with your contact information at the top so they can reply to you. This should include your whole address and phone number(s).

  1. 2

Write the name of the employer to whom you are applying for the job. Include the address.

  1. 3

Write the date in the letter.

  1. 4

Write the name of the person to whom you are writing.

  • If the name not known, write Sir/Madam.
  1. 5

Next, state the position to which you are applying so that the employer knows for certain.

  1. 6

Begin the letter by telling the employer why you want the job and why the job would be suitable for you.

  1. 7

In the next paragraph, you can summarize your strengths and any particular qualifications or experience that would be considered relevant to the post.

  1. 8

The next paragraph should include the most relevant aspects of your career.

  1. 9

Finally, explain how you think you can contribute to the company and help it become successful.

  1. 10

If they are going to contact you, at the bottom of the letter but before your closing and signature, write I look forward to hearing from you at your earliest convenience.

  1. 11

End appropriately. Use Yours sincerely or Yours faithfully.

  1. 12

Sign and write your name underneath.


City, Region,
Phone Number
Email Address


Employer Contact Information (if you have it)
City, Region,

Dear Mr./Ms. Last Name, (leave out if you don’t have a contact)

Body of Application Letter
The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

First Paragraph
The first paragraph of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one.

Middle Paragraph(s)
The next section of your application letter should describe what you have to offer the employer. Mention specifically how your qualifications match the job you are applying for. Remember, you are interpreting your resume, not repeating it.

Final Paragraph 
Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow-up.

Complimentary Close




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